How to Choose the Perfect Wedding Venue

April 15, 2021

1. Decide on a Budget + ROUGH Guest Count

You can’t walk into a venue and have a guest list of 100+ when they have a capacity of 50. Make sure you have a rough estimate of a budget, guest count, and (if you can) research what your desired venue’s capacity would be.

2. Hire a Wedding Planner

You’ll thank me later. This is one of the BEST things you can do for your wedding planning process. Hiring a planner doesn’t mean you’re not involved in planning your wedding, it just takes the stress out of literally everything.

And better yet, the day of your wedding will go off without a hitch because you have a planner to take care of any hiccups.


3. Create a Spreadsheet

Inside the spreadsheet, here’s a recommended list of things to add! This will eventually make it easier to narrow down your choices if you have all information laid out in front of you.

  • Name
  • Address/Location
  • Capacity: Make sure the capacity fits your event.
  • Type of Venue: Such as hotel, outdoor, historical, restaurant.
  • Layout: Note if it has space for all aspects of your wedding (ceremony, cocktails, reception). Sometimes this isn’t clear till a site visit.
  • Rates: Enter the rough info available online.
  • Website: You can easily go back and remind yourself of photos on the venue’s site.
  • Restrictions: Does the website have any restrictions, such as a definite end time or rules about sparkler exits, that would affect your decision?
  • Parking/Transportation: Make any notes regarding free parking, public transit, or any details related to transportation.
  • Facility Extras: List here any items included with the venue: A/V equipment, chairs, tables, linens, etc.
  • Caterer/Bartender: See if they have restrictions on catering, such as an in-house caterer or a preferred list of caterers you are required to work with.


4. Stay True to Yourselves

I totally get it, friend. The Pinterest boards of the world are looking upon you with their DIY and luxury boards. No matter which side you’re on (whether that be rustic barn wedding or high-end country club), make sure your wedding venue speaks to who you are and what you want on a wedding day. I know it’s easy to dream big and realize you need to go all-out for this day. BUT, if the idea of a larger wedding/venue is causing you more financial stress, I’d suggest pairing down your vision and looking at something more attainable. It’s still going to be a beautiful day, I promise!


Answer the following questions to help you narrow down your choices:

Can we truly afford this venue?

Are they available on our desired date?

Does this venue’s layout fit my needs/vision?

Does this venue fit my overall vibe?


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Far far away, behind the word mountains, far from the countries Vokalia and Consonantia, there live the blind texts. Separated they live in Bookmarksgrove right at the coast of the Semantics, a large language ocean. A small river named Duden flows by their place and supplies it with the necessary regelialia. It is a paradisematic country, in which roasted parts of sentences fly into your mouth. Even the all-powerful Pointing has no control about the blind texts it is an almost unorthographic life One day however a small line of blind text by the name of Lorem Ipsum decided to leave for the far World of Grammar. The Big Oxmox advised her not to do so, because there were thousands of bad Commas, wild Question Marks and devious Semikoli, but the Little Blind Text didn’t listen. She packed her seven versalia, put her initial into the belt and made herself on the way. 


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From the first meeting, we knew Andrea was an experienced photographer who was also warm and bubbly, which is the perfect type of person to have around you on your wedding day. She was extremely helpful with answering any questions we had, and was very responsive. Andrea is incredibly organized and efficient. She captured the best moments and got all the shots we wanted without making it feel like the photography was taking over the day. Working with her was a wonderful experience and I would highly recommend her!